Code of Conduct

No employment discrimination

In selecting employees, pay policies, admission to training programs, employee promotion policies, termination policies, retirement, and any other aspect of employment, all should be based on the principle of equal opportunity, regardless of race, color, gender, religion, political affiliation, union membership, nationality, social origin, disadvantages or obstacles. (ILO Conventions 100 and 111).

There is no exploitation of child labor

There should be no use of child labor. The age of employment should not be less than the age of completion of compulsory school education and, in any case, not less than 15 years. (ILO Convention 138). There should be no form of slavery or slavery-like practices such as the sale and trafficking of children, debt bondage and serfdom, and forced or compulsory labor. […] Children [ages 15 – 18] should not perform work that, by its nature or in the conditions in which it is performed, may harm their health, safety or morality. (ILO Convention 182).

Freedom of association and the right to bargain collectively

The right of all workers to form and join trade unions and to hold collective bargaining. (ILO Convention 87 and 98) In situations where the right to freedom of association and collective bargaining is restricted by law, the company is obliged to promote independent and free associations and negotiations for all workers. Employee representatives should not be discriminated against and have access to all businesses where their representative functions are required. (ILO Convention 135 and Recommendation 143).

Payment of the subsistence minimum

The wages and benefits paid for a standard workweek must meet at least the legal or economic minimum standard and always be sufficient to meet the basic needs of workers and their families, and provide some part of their personal income. (ILO Conventions 26 and 131). Whenever legal or industry minimum standards are not sufficient to meet these basic needs, suppliers are encouraged to provide adequate compensation to their employees to meet basic needs. Deduction from wages for disciplinary action is not allowed, or any deduction from wages not provided for by national law. Deductions never amount to less than the minimum wage of an employee. Employees should be adequately and clearly informed of their payroll, including payroll rates and pay period.

Working hours

Hours of operation must comply with applicable laws and industry standards. In each case, workers must be hired for a maximum of 48 hours a week and must have at least one day off for each 7-day period (ILO Convention 1). If local law allows employees to volunteer overtime and on weekends, this should always be offset by the amount of the bonus.

Proper working conditions

The safety and hygiene of the work environment must be ensured and best professional practice in the field of occupational safety and health should be maintained, taking into account overwhelming knowledge of the industry and the specific dangers. Due consideration should be given to the professional risks specific to the industry and to ensure that the safety and hygiene of the working environment is ensured. Effective rules must be put in place to prevent accidents and minimize health risks as far as possible. (ILO Convention 155). Physical violence, threats of physical violence, unusual punishment or discipline, sexual and other harassment and intimidation by the employer are strictly prohibited. Clean bathrooms and access to drinking water must be provided. If a hostel is available for workers, it must be designed and maintained in such a way as to ensure human dignity and an acceptable standard of personal life.

Legally binding labor relations

A working relationship must be legally binding and all obligations towards employees must be respected.

Fire Security

Fire safety is an important task in production activities. The Fristads Kansas Group is pushing to maintain proper safety conditions both in the workplace of the factory and in all offices, lobbies, canteens and recreational facilities.

Environmental standards

Emissions to air, water and land

The Kansas Group Fristads Supplier must ensure that all applicable laws, regulations and regulations regarding air, water and noise pollution are complied with and, if necessary, obtain the necessary permits and be able to demonstrate compliance with these permits.
The Kansas Group Fristads Supplier must ensure that all applicable laws and regulations regarding land contamination are complied with.

Waste management

Companies must ensure that waste is stored and disposed of properly, in accordance with legal requirements, without harming employees and the environment.

Regulation of chemicals at the factory

(Below, the word “chemicals” refers to both substances and products such as oils, glue, solvents and dyes). The Kansas Group Fristads Supplier shall ensure compliance with applicable laws and regulations pertaining to the procurement, storage, transportation and use of chemicals. The Fristads Kansas Group must have a valid permit for chemicals that have restrictions. The vendor must demonstrate compliance with these permissions. Specific requirements for chemicals in information-related products, maximum levels of chemical residues in products, banned chemicals, and test requirements are detailed in the Fristads Kansas Group Restricted List (RSL).

Recording and providing information

The Kansas Group Fristads supplier must establish and maintain a list of all chemicals used in production and maintenance, including chemical product names, purpose or scope, and safety data references. The Kansas Group Fristads supplier must have valid passports / safety data sheets (MSDS) for all chemicals used in production and maintenance.

The process of regulating chemicals

The Kansas Group Fristads Supplier must have a written procedure in place for the storage, treatment and use of chemicals. The procedure should indicate who is responsible for the proper compliance with the supplier’s chemicals procedure.

Employee information and training

The supplier must ensure that employees who supply, store, regulate and use chemicals are appropriately qualified and trained. Training records should be kept with the provider. Information on the risks and the safe handling of chemical compounds and substances should be posted at storage sites and in industrial premises where chemicals are used. The information may also be in the safety data sheet, or in specific instructions for safe handling and use (in accordance with MSDS). The information should be described in a language understandable to workers.

Marking of chemicals

The Kansas Group Fristads supplier must ensure that all chemical containers – including temporary ones – are properly labeled with the appropriate hazard symbols and chemical name in order to know the contents and minimize the potential risk.

Storage and treatment of chemicals

The Kansas Group Fristads supplier must take all necessary precautions to prevent the release of chemicals into the air, soil and water.

Disposal of chemicals

The Kansas Group supplier of Fristads must dispose of chemicals in accordance with the legal rules that apply to their classification.

Anti-corruption

The Fristads Kansas Group adheres to a policy of zero tolerance for all forms of corruption, including extortion and bribery. Suppliers should not engage in any form of bribery, corruption, extortion and theft. The Fristads Kansas Group will not accept any kind of corruption related to our business, and we expect all our employees and our partners in the supply chain to take this position.

Audit and evaluation

The Fristads Kansas Group reserves the right to verify compliance with its code at any time by its suppliers and at each of their factories. Suppliers and each of their factories must sign the Fristads Kansas Group Code of Conduct, and thus agree that the Fristads Kansas Group and / or any organization acting on its behalf audits with or without notice at manufacturing sites at any time.
The Fristads Kansas Group Supplier shall cooperate fully with the audit team during the audit and provide full access to the premises and to any document requested by the audit team in accordance with the Fristads Kansas Group Supplier Compliance Principles.